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Facilities Rental

FACILITY RENTALS - FACILITRON

Mountain View Los Altos High School District is pleased to announce a new online facility request and rental system designed to provide a positive user experience for all. With the new system, reservation requests can be submitted easily and will be handled more efficiently. Renters will be able to access photos and descriptions, see real-time availability, get estimated quotes and pay online.

In partnering with Facilitron, MVLA has launched custom facility use sites for the district and each school – allowing facility use requests to be submitted at any time.  You can view and request all district facilities at: Facilitron: Mountain View Los Altos High School District.   Although the process of requesting/approval/management of facility use is now digital, what’s implemented on Facilitron, remains the same as dictated by Mountain View Los Altos HSD’s board policies on facility use.  The district’s administrative staff makes final decisions on all facility use requests.  

Facilitron will assist with the set-up of organization and user accounts along with verification of non-profit status (if applicable). Facilitron will also collect payment and proof of insurance (certificate of insurance) on MVLA’s behalf.  Payments can be submitted conveniently on Facilitron. Payment options include major credit cards, checks, ACH/eCheck, and Paypal. Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or it can be obtained directly through Facilitron.

The new Facilitron system is now live for all sites.  Moving forward, the only way to request use of a district facility is by creating a Facilitron account and submitting a request online. Please click HERE for an introduction to placing a request. For those who had reservations with MVLA prior to Facilitron, accounts have already been created on your behalf, and an automated email has been sent to you to create a password to access your renter account.  If you need any assistance setting up an account and/or in submitting a facility use request, you can contact Facilitron directly at: support@facilitron.com, or by calling them at: 800-272-2962.

Both Facilitron and the district look forward to partnering with community members and the Mountain View Los Altos High School District family! 

EVIDENCE OF INSURANCE REQUIREMENTS

By order of the Board of Trustees, all organizations or individuals requesting use of district facilities shall provide verification of liability insurance prior to using those facilities. Both the district and persons or groups requesting use of district facilities have liability exposure.

The district’s liability insurance does not extend coverage to persons/groups other than the district’s Board of Trustees, employees, agents, and volunteers who are engaged in official district activities. Thus, persons or groups that are using district facilities for other than official district activities must obtain their own liability insurance and provide a certificate of such insurance prepared in accordance with the following instructions.

    1. An endorsement to the policy naming the “Mountain View-Los Altos Union High School District, its Board of Trustees, employees, agents, and volunteers as additional insured” and a statement confirming “the district’s insurance shall be considered excess insurance and will not respond until all primary insurance has been exhausted.”
    2. 30 days notice of cancellation

  • Liability exposure may range from a low level (such as a community advisory council meeting) to a high level (such as a carnival). The district reserves the right to determine the limits of liability required.
     

    No physical activity involved and/or small group - $500,000 combined single limit
    Physical activity involved and/or medium-size group - $1,000,000 combined single limit
    High risk activity and/or large group - $3,000,000 combined single limit
     

    For some persons or very small groups whose activities in district facilities will entail a very low level of risk, the district may, at its discretion, allow substitution of a waiver of liability and hold harmless signed by each participant in the activity.