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Mountain View Los Altos High School District

High School District


Steps to apply for a Summer CI activity


Curriculum Institute applications that meet both goals will be prioritized. Further considerations will include:
  • impact beyond a single classroom
  • strength of the plan for applying or extending the funded learning
  • cost-effectiveness
  • the degree to which funded experiences cannot be obtained in any other manner
  • the number of applications submitted
Application Deadline Information
  • Curriculum Institute applications must be submitted at least two weeks before the requested event
  • It may take a two-week turnaround time for applications to be reviewed and approved/denied
  • You are encouraged to submit your CI application as soon as possible 
  • When appropriate, submit CI applications prior to early bird deadlines
Special Considerations for Summer 2023
  • Summer CI activities must occur between June 9  and August 8, 2023
  • On-Site CIs: CI will support up to a combined total of 12 hours of collaboration time per person, not per course team, during Summer 2023
    • Learning Palooza participation hours will not count toward the 12-hour collaboration limit
Approval Process
  • Submitting a CI application does not mean that the CI is approved. All CIs must be reviewed and approved by Ed Services in order to be deemed "approved"
  • All Team Participants listed on the CI application will be notified via email stating if the request has been approved or denied
  • Information on the next steps for DO pre-payment will be included in the approval emails sent to all participants listed on the application
  • Review the CI Payment Procedure (On-Site) and CI Reimbursement Procedure (Off-Site), linked below
Professional Growth/Incentive Pay
  • Do not fill out a CI application or any CI-related forms if you are applying for horizontal movement, units, or incentive pay through Personnel
  • Staff cannot receive both incentive pay (units) AND CI hourly pay (On-Site)/CI reimbursement (Off-Site)
  • Contact Amy Vargas if you have questions regarding units and/or incentive pay or the professional growth process
payment procedure

payment procedure

  • Fill out a CI Timesheet and Verification of Completion Form on Informed K12
  • Important: Only submit one timesheet per participating team and site
  • The CI participants listed on the timesheet will receive an update via email once received by Ed Services
Hourly Rate
  • Certificated Staff: The CI on-site collaboration time rate for certificated staff is currently $54.00 per hour
  • Classified Staff: On-site collaboration time for classified staff will be paid at their current MVLA hourly rate

Pay Schedule
  • Supplemental checks are released on the 10th of the month
  • CI participants listed on the timesheet will be notified of the pay period they can expect their hourly compensation by Ed Services
Supplemental Timesheet Due Dates
  • Supplemental timesheets are due to Payroll by the 20th of each month*
  • If the due date falls on a weekend or holiday, the timesheet is due to Payroll on the proceeding workday
*Review the full CI payment procedure PDF linked below under FORMS
Reimbursement procedure

Reimbursement procedure

Do not register nor make travel arrangements until getting official approval for your CI from Educational Services
  • Staff requesting the district to pre-pay* for registration and/or other expenses as indicated on the Off-Site CI application will be contacted by Shaunie Beacham via email after CI is approved for details
    • Note*: 
      • In rare instances, the district may not be able to pre-pay for registration on behalf of staff due to vendor registration restrictions. Staff will be notified if this occurs
      • Staff that choose to pre-pay for their registration can submit a CI Reimbursement Form AFTER attending the approved activity
  • Each staff member requesting reimbursement individually submits a CI Reimbursement Form 
  • Once the CI Reimbursement form is fully processed within the Informed K12 (IK12) system, reimbursement checks are mailed to the address given on the form within 7-14 days (excluding holidays and breaks)
*Review the full CI Reimbursement Guidelines PDF linked below under FORMS


CI Application: Summer

Use this application to apply for both On-Site and Off-Site CI activities taking place during the Summer of 2023 (June 9 - August 8, 2023)

Summer CI Questions Attachment

Use this link to access the required Summer CI Questions

CI Takeaways Attachment

(New starting Summer 2023) Use this link to access the required CI Takeaways attachment for the Verification of Completion form

CI Timesheet Form

Use this form to submit approved On-Site CI collaboration hours

CI Timesheet Attachment

Use this Google Sheet CI Timesheet to attach to your CI Timesheet Form

CI Reimbursement Form

Use this form to submit approved Off-Site CI out-of-pocket expenses for reimbursement 


Shaunie Beacham
Phone: (650) 940-4650 ext. 7032