Attendance Student Reporting

  • Reporting Student Absences to MVHS: Parents Must Call Within 48 Hours of an Absence.

     

    Parents are required to call one of the attendance telephone lines the day their student is absent. Failure to call within 2 school days results in an unexcused absence. The school will not accept late phone calls.  Parents must call the attendance office, notes and/or emails are not accepted for absences.  Messages may also be left in Spanish and Vietnamese. 

    Please have the following information when calling in:

    • ​Student’s name (Please spell last name)
    • I.D. number
    • ​Grade
    • Date of Absence
    • Partial Day Absence: list specific period/s
    • Reason for Absence
    • Parent’s name and phone number

    24-hour Attendance Line: (650) 968-2406

    Attendance Office: (650) 940-4648

    Español:  (650) 940-7403

    Attendance Clerk: Josie Esparza

  • Students Leaving Campus for Medical Appointments

    Students leaving campus for appointments during their regular class periods must check out through the attendance office. Students must be signed out by a parent or guardian in person or by telephone and student must sign in upon return. If a student misses a class without being signed out prior to leaving, the student will get an unexcused absence. Parents must call in advance to excuse these appointments. Students who are ill are encouraged to stay home. Students who become ill or injured while at school are required to go to the attendance office so parents can be notified and will be expected to make appropriate arrangements for the student to leave the campus. Students who do not check out will receive unexcused absences for the classes they miss that day. 

  • Planned Absences, Family Vacations, and Recreational Activities

    Family vacations and recreational activities are not excused absences. While we are sensitive to the inconvenience to families with conflicting vacation schedules, we cannot accept these as excused absences. Contact the administration in advance if you feel your circumstances warrant an exception.

  • Correcting Errors in Attendance Records

    The attendance office handles over 10,000 separate records of attendance and tardiness per year. Due to this large volume of information, we sometimes make mistakes, but we have developed a system to make corrections. We believe that it is both reasonable and useful that students be asked to follow through and seek the correction of these errors.

    If you receive a call and your child says he or she was not absent (or was excused for some “school” reason), have your child go to the attendance office and find out what period(s) he or she was marked absent. The student must see the teacher and request that the teacher correct the error.  

  • Homework During Absence

    If your student is absent, look at the teacher’s web page for assignments, SIS (Student Information System) or call the counseling secretary at (650) 940-4614. Teachers can be emailed directly. 

  • Definition of an Excused Absense

    Illness, quarantine, health appointments (medical, dental, and optometry), religious holiday observances, death in the immediate family or serving on jury duty are the only legal reasons to be absent from school. School-initiated activities that cause a student to miss a class, such as field trips are also considered “excused absences.”

  • Definition of Tardies

    Students may not exceed 19 unexcused tardies across their entire schedule.  On the 20th unexcused tardy, students may be referred to an alternative educational program/site pursuant to the District’s involuntary transfer policy.

    Points to Remember:

    • Unexcused tardies will be counted across a student’s entire schedule.  An unexcused tardy is an absence from class from when the bell rings until up to 30 minutes of a class period.  
    • At the 15th unexcused tardy, there will be a mandatory parent conference with the student’s Assistant Principal.  
    • At the student/parent conference, consequences for continued tardiness are discussed and the student is assigned to Saturday School.  An attendance contract will also be signed at this meeting.  Failure to attend Saturday School may result in a transfer to an alternative educational program/site.
    • If a student needs to leave campus during the day, parents must check out the student through the attendance office. 

  • Definition of Truant

    A truant is defined as any student who is absent from school without a valid excuse for three full days in one school year or tardy or absent for more than any 30 minute period during the school day without a valid excuse on three occasions in one school year, or any combination thereof.  (Ed. Code 48260) A truant will be reported to the Associate Superintendent.  

    Upon a student’s initial classification as a truant, the District will notify the student’s parent or guardian of the following:

    • Student is a truant
    • Parent or guardian is obligated to compel the attendance of the student at school
    • Parents or guardians who fail to meet this obligation may be guilty of an infraction and subject to prosecution
    • Alternative educational programs available in the District
    • Parent or guardian’s right to meet with appropriate school personnel to discuss solutions to the student’s truancy
    • Student/parent may be subject to prosecution
    • Student may be subject to suspension, restriction or delay of work permit and driving privileges
    • It is recommended that the parent or guardian accompany the student to the school and attend classes with the student for one day.

    Any student who has been reported as a truant and who is again absent from school without a valid excuse for one or more days, or is tardy, or absent from class for more than 30 minutes on one or more days, will again be reported as a truant to the Associate Superintendent.  

    Any student is deemed a habitual truant who has been reported as a truant three or more times per school year.  A conscientious effort will be made to hold at least one conference with a parent or guardian or the student and the student himself, after the filing of each report.

    DA Mediation – Truant students and their parents will be reported to the District Attorney’s office and required to attend a DA Mediation meeting at the local police department.

    Students are not entitled to make up assignments and tests missed due to unexcused absences. Excessive absences or tardies may result in a failing grade. 

  • Definition of Unexcused Absence

    “Cuts” or other absences not classified as excused in the paragraph above are designated as “unexcused absences”, this includes family vacations. Unexcused absences will be counted across a student’s entire schedule; e.g. if a student has one unexcused absence in second period, two in third, and one in sixth, that equals four unexcused absences. An "unexcused absence" is in excess of a 30-minute period occurring in a given class. Parents can check their students attendance online.

  • Responding To Warnings

    We send warning notices home to parents when students are marked absent. If you receive notices that say your student has an unexcused absence for days when he or she was ill, had a medical appointment, or should have otherwise been excused, please contact the attendance office immediately at (650) 940-4648 or call the 24-hour hotline at (650) 968-2406 within 48 hours.

  • Involuntary Transfers to Alternative Programs/Sites

    Assignment to Alternative Programs Students may be transferred to an alternative program under the following conditions:

    • Credit Deficiency: A student who is more than 20 units behind in earning credits toward graduation may be assigned to an appropriate alternative program. A credit deficiency of 15 units together with a GPA lower than 2.0 may also result in transfer to an alternative program. (Board Policy 6182, AR 6184).
      • To be considered “on target" for graduation, students must have earned:
        • 55 credits at the end of their Freshman year
        • 110 credits at the end of their Sophomore year
        • 165 credits at the end of their Junior year
      • Violation of the district’s attendance policy (outlined on pages 17-19).
      • Violation of Education Code 48900 Serious infractions of school rules and regulations, as well as expulsions, will result in a transfer to a Community School for expelled students and those with serious behavior problems. 

  • Students’ Rights

    If a student disagrees with an action taken by a teacher or school official, he/she should first comply with the request and then discuss the matter after class with the teacher. If the issue is not resolved, the student should follow these steps:

    • Involve parent
    • Involve counselor
    • Involve an assistant principal
    • Appeal to the principal
    • Appeal to the district administration

    Involuntary transfer to an alternative program/site shall be imposed only when other means have failed to bring about improvement of conduct. The decision to transfer must be in writing and must state the facts and reasons for the decision. Prior to being transferred to a continuation school, written notice must be given to the student and student’s parent or guardian informing them of the opportunity to request a meeting with a designee of the district superintendent. At the meeting, the student and parent/guardian will be informed of the specific reasons for the transfer. The involuntary transfer decision must indicate the procedure for periodic review of the student’s eligibility to return to his/her home campus. The student or parent/guardian may request a review of the involuntary transfer prior to the student’s return to the traditional campus. Conditions for return to the home school are set forth in the “Contract to Return to Home School”. The student has the right to request to be returned to a traditional site for the semester following the date on which the student met the stipulated conditions.