Google Suite for Education (G Suite): Frequently Asked Questions
What and Why in MVLA
What is Google Suite for Education?
MVLA Google Suite for Education (G Suite) is a suite of tools designed to empower teachers and students as they learn and innovate together, hosted by Google and managed by MVLA. G Suite will provide the ability for MVLA students, faculty and staff to communicate, store files and collaborate on documents, spreadsheets, and presentations in real time from school, work, or home.
For more information, see Google’s G Suite for Education website
Why is the school district doing this?
“Digital Citizenship” and “21st Century Skills” are concepts, which help teachers, technology leaders and parents to understand what students/children/technology users should know to use technology appropriately. Digital Citizenship and 21st Century Skills are more than just a teaching tool; using these tools can be a way to prepare students/technology users for a society full of technology.
How will it be used?
G Suite will provide the ability for students and teachers to store files and collaborate on documents, spreadsheets, and presentations in real time from school or home within an online environment. The use of these tools is optional, and intended to provide an approved and supportable alternative to “consumer” Google accounts.
What can my student/child do with G Suite?
G Suite will give students access to Google Drive, Gmail account, Calendar, Docs, website authoring tools and more. This will allow your student to safely sign up for accounts online, collaborate with teachers and other students. These accounts will be used for school related projects and abide by the Technology Acceptable Use policy in the Code of Conduct.
Here are a few benefits to the Google System:
- The students have a safe, controlled email address.
- They can work on any paper, presentation, etc in class and access it on any Internet capable computer to continue with it.
- Students can collaborate in real time.
- Auto Save feature provides some safeguard that changes will not be lost.
- Students can upload existing Office documents and edit them in Google Drive. They can also store other types of files in it (acting as a dropbox).
Will my child be required to access G Suite at home?
The instructional use of MVLA G Suite is optional, with decisions about G Suite in the classroom often made at the school level by teachers. Since G Suite is accessible from any device with access to the Internet, your child does have the opportunity to log in to his or her MVLA G Suite account from outside the school campus to access their information or work on their documents, and collaborate on shared documents with other students and/or their teacher.
Can I see what my child is doing on G Suite, will there be a Parent View account?
No, there is not a Parent View account. Parents are encouraged to explore G Suite with their children by logging in together.
Online security – How protected is my student from outside people?
MVLA takes security and privacy of student information very seriously. The MVLA G Suite domain is managed for access by staff and students in MVLA, so your student will be able to work and collaborate in a safe and secure online environment.
What about Privacy?
MVLA is responsible for protecting and safeguarding the confidentiality of student information. MVLA has a contract with Google to provide access to G Suite to its users (students and staff) in a separate domain environment for MVLA students and staff. Under our Terms of Service Agreement with Google, like MVLA, they are obligated to comply with FERPA regulations. Additional information about G Suite security & privacy may be found on Google’s G Suite website.
What assurances has Google given MVLA that they will not collect data on my student?
Who has access to my child’s account?
The G Suite Terms of Service agreement with MVLA contractually ensures that our institution (students, faculty, and staff) are the sole owners of their data. Google will only access content stored in G Suite when an administrator from MVLA grants Google explicit permission to do so. One example would be to investigate inappropriate use.
Does my child retain copyright of their creations?
The same copyright rules apply to content in G Suite that would apply to any other creation, provided the student is the sole owner.
What protection will MVLA provide so that my child is not accessing inappropriate content on the web?
There are no advertisements used with G Suite. G Suite is an online collaboration tool that is accessed using a web browser and requires a login and password. G Suite does not block websites however. Our school will work with students and parents to guide students towards being safe, proficient, and appropriate digital citizens.
What if another student deletes their work?
The owner is the only person who can delete a document. Once a document is deleted, no one can access it, including those with whom it was shared
How will G Suite reflect in their grade?
The use of G Suite will not in itself impact grades. Consult with your child’s teacher/s about individual class requirements.
Why do students need an email? Isn’t there another way to communicate?
G Suite is available in all MVLA schools. Providing students with an email address will allow for streamlined collaboration among their peers and teachers, and provides a consistent digital tool that can be accessed from home and at school. This will also allow email to become an instructional tool and allows students to participate in authentic online learning in a secure environment.